What elements constitute effective Document Control under CBM T6, including versioning and retention?

• A. Master documents, unique version numbers, approvals, change history, controlled distribution, access controls, archival and retention policies.
• B. Access controls are optional.
• C. Archival and retention policies are not needed.
• D. Document distribution should be unlimited.

Answer: (C)

Document Control in CBM T6 is about keeping the current, approved version of each document with clear accountability and traceability. The essential pieces include having a master document as the authoritative source, assigning unique version numbers to signal each change, recording approvals to show authorization, maintaining a change history so every modification is traceable, ensuring the document is distributed only to the right people or systems (controlled distribution), and applying access controls to protect the document’s integrity. Archival and retention policies, while important for overall governance, are typically handled by Records Management rather than document control itself, so they aren’t considered part of the document-control elements. That separation explains why a choice stating that archival and retention policies are not needed aligns with the scope of effective document control in this framework.