What is the purpose of a CAPA closing report?

• A. Initiate a CAPA
• B. Archive CAPA without verification
• C. Document actions taken, verify effectiveness, and formally close the CAPA
• D. Schedule the next audit

Answer: (C)

In CAPA management, the closing report is the formal record that everything was done to address the issue and that those actions actually worked, so the CAPA can be officially closed. It ties together what caused the problem, what corrective and preventive actions were taken, the verification results showing the actions were effective, and who approved the closure and when. This creates traceability and evidence that the issue won’t recur, and it documents any ongoing monitoring or follow-up needed.

Include a concise summary of the problem, the root cause, the actions taken, verification data demonstrating effectiveness, completion dates, and the responsible individuals. The closing report is not about initiating a CAPA, archiving without verification, or scheduling the next audit—those are separate steps in the process.